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    Administrative Assistant & Professional Bookkeeping with QuickBooks

    48 Students Enrolled
    48 Students Enrolled

    Additional information

    Hours: 725
    Duration: 12 months

    Language: English
    Level: Beginner

    Data sheet

    Certification included

    To request more information, you can contact us via online chat, our website contact form, or toll free at 1-855-201-6910.

    Online courses are accessible 24/7/365 and self-paced, allowing you to progress at your own pace on your own schedule. They can be taken from anywhere in the world from the comfort of your own home. Classroom courses have a set schedule of the days and times the courses will be held, and you must attend during those specific times.

    Find out if online learning is right for you by contacting our team of registration advisers. Our team is available to answer any of your questions about taking an online course before you commit to enrolling. We will walk you through what to expect to ensure you are making the right decision. You can contact a registration adviser today via online chat, our website contact form, or toll free at 1-855-201-6910.

    No, you are not required to have a diploma or higher education degree to enroll in an online course. However, some occupations may require minimum educational thresholds for employment or certification. For more information on your desired career requirements, please contact us via online chat, our website contact form, or toll free at 1-855-201-6910.

    To take an online course, you will need to have access to an internet connection and an internet ready device such as a laptop, PC, or tablet. For course specific requirements, please visit the course page or contact a registration adviser today.

    Our courses are developed with multiple formats including text, audio, video, and interactivity. Our courses also include multiple resources and tools which can include flashcards, games, activities, and more.

    No, you can take the online courses from anywhere in the world.

    We participate in several financial assistance options including third party funding, both military and non-military. To request more information on the financial assistance options available and check your eligibility, contact us via online chat, our website contact form, or toll free at 1-855-201-6910.

    Duration is the amount of time you will receive access to your course. Durations vary by course and range between 1 month and 12 months. If you complete your course before your duration ends you will continue to have access to your course until the duration period ends.

    Many of our career training programs include certification vouchers. This means that at the successful completion of your course, at no additional charge, you will receive an exam voucher for the corresponding industry certification. This voucher will allow you to register and sit for the appropriate certification exam to obtain your industry credential.

    Our online courses are open enrollment, so you can start immediately. If you are using any third-party funding to cover your course tuition, your start date may be a future date determined by your funding program.

    Once enrolled, you will be assigned a client adviser who will provide you with customer and technical support. Your client adviser will supply you with your course access information, any needed materials, and be available to answer any questions you have during your training experience. They will regularly check-in with you to monitor your progress and assist you with staying on track. You will also be assigned to a course mentor who will provide curriculum support throughout your training. Your mentor is available to answer any questions you have on your course curriculum, will monitor your progress and understanding of the curriculum, and may give assignments or quizzes.

    If you experience any trouble accessing your course including technical issues or lost login credentials, please contact your client adviser at helpdesk@worldeducation.net.

    We strive to provide a fully online experience for students however some of our training courses include physical materials or equipment. Courses that have materials shipped directly to students will be shipped within 7 business days of registration. Some training courses have material for different sections and these courses may require multiple shipments as you completed stages of your course.

    Our goal for students is to successfully complete their training course and achieve their career goals. We understand that extenuating circumstances can interfere with your ability to complete your course in the duration given. Because of this we have free or low-cost extensions available for our courses upon request. To discuss or request an extension please contact your client adviser at helpdesk@worldeducation.net.

    Upon successful completion of your course and fulfillment of any outstanding financial obligations, you will receive your certificate of completion. Certificates are provided to you within 30 days of completion. Your certificate will validate the training course you completed with a stamp of completion.

    Students that successfully complete our career training programs are assigned a career development adviser who will coordinate placement at a local externship or hands on opportunity. These opportunities are optional and may vary based on availability and occupation. Your career development adviser will also provide job search services such as: resume building, mock interviews, job opportunity resources, and more. Our professional enrichment courses do not come with a career adviser or career services.

    Program Description

    The bigger the company, the more they need well-trained Administrative Assistants. Those assistants with Bookkeeping skills and practice with QuickBooks are at the top of that demand. This perfect triad of skills is in demand all over the US providing an even greater pool of opportunities. The median income in 2016 for an administrative assistant was $36,750. The median income for a bookkeeper was $39,750. You would have a distinct hiring advantage with both these skill sets and QuickBooks proficiency too! What’s in this Program? Three parts make up this well-balanced program. 1- Administrative Assistant: the person who keeps the wheels greased and turning so that a professional office functions well. This program teaches you powerful tools to handle that position by utilizing the necessary skills of communication, organization, planning, and office technology. 2- Professional Bookkeeping: teaches you to document and maintain financial records and transactions. Every business in the world requires an individual with these skill sets. 3- QuickBooks Pro: once you understand bookkeeping concepts, you will find the QuickBooks software to be an invaluable resource. There is a good reason it is so popular, and mastering it makes your job easier and more accurate, allowing you to quickly produce data for company purchases, expenses, payroll or taxes. QuickBooks is essential for most modern businesses. NOTE: This program does NOT include the QuickBooks program itself. Students will need to have QuickBooks already installed on their computers. Certification preparation! Obtaining national certification in your desired field gives you an advantage by proving to potential employers you possess the necessary knowledge and skills to work in the field. This program prepares you to sit for three different certifications: the NCCB’s Administrative Assistant Certification (CAA) Exam, the NACPB’s Bookkeeper Certification Exam, and Intuit’s QuickBooks Certification Exam. Summary: These skills are in demand nationwide, great salary, and complete training in a short time!

    Learning Objectives

    Upon successful completion of this program, learners will display proficiency in the following areas: • Identify general office procedures • Recognize types of office equipment and computer programs used in business • Recall how to use all the features of Microsoft Office • Define the various business documents used on a daily basis • Identify the basic requirements for bookkeeping and accounting in the office • Identify the daily tasks and procedures involved with bookkeeping • Define inventory systems and the steps needed to issue financial statements • Recall the methods for managing credits and collections • List the steps involved in accounts payable and recordkeeping • Identify the basics of payroll management • Identify the basics for getting started with QuickBooks • Define the steps for setting up bookkeeping and invoicing functions • Recognize ways to track expenses, monitor accounts receivables, credit cards and payroll • Recall the various components of managing a business, such as budgeting and reporting • List steps for integrating and customizing features in QuickBooks


    Administrative Assistant Module 1: Typing Practice & Improvement • Pre-Test Your Typing Ability • Finger Positioning Exercises • Typing Practice Games • Typing Progress Tracking • Improve Your Typing Skills • Increase Your Typing Speed Module 2: General Office Procedures • The New Administrative Assistant • The Daily Routine • Telephone Usage & Etiquette Tips • Mail Services and Shipping • Travel Arrangements • Transportation Reservations • Dealing with Meetings • Meeting Agendas and Minutes • Time Management • Creating Action Plans • Keeping Accurate Records • Filing Systems and File Cabinets Module 3: Office Equipment and Computers • Understanding Office Equipment • Using Microsoft Windows • Using Apple Macintosh • Navigating with Mac OS X • Email Accounts & Programs • Organizing Your Email • Using the Internet • Computer Networking • Web Conferencing • Data Security • Troubleshooting Computer Problems • Office Ergonomics Module 4: Using Microsoft Office • Common Microsoft Office 2010 Features • Using Microsoft Word • Using Microsoft PowerPoint • Using Microsoft Excel • Using Microsoft Publisher • Using Microsoft One Note • Using Microsoft Outlook • Using Microsoft Web Applications Module 5: Business Documents • Creating a Great Business Letter • Appearance and Paragraphing • Interoffice Memorandums and E-Mails • Reports and Report Templates • Press Releases • Editing and Proofreading • Forms of Address • Legal Documents and Terms • Grammalogues • Notary Public Forms • Agreements and Contracts • Legal and Real Estate Terms Module 6: Language Usage • Grammar • Using Adjectives and Adverbs • Language Usage and Style • Subject-Verb Agreement • Avoiding Redundancies • Phrases and Words to Omit • Common English Usage Problems • Spelling and Spell Check • American English vs. British English • Punctuation: Using a Period or Comma • Writing Numerals • Roman Numerals Module 7: Financial Activities • Bookkeeping and Accounting • Business Taxes • The Company’s Bank • Business and Financial Information for Small Businesses • U.S. Weights and Measures • International Weights and Measures (Metric) • Business Math • Career Advancement • Growing as the Company Grows • Presentation Skills • Communication Skills • Office Management and Supervision Professional Bookkeeping Module 1: The Basics of Bookkeeping • The Bookkeeper Position • Difference Between Accounting and Bookkeeping • Financial Accounting Basics • The Accounting Cycle • Accrual Basis of Accounting • Chart of Accounts • The Ledger Concept • Trial Balance • Closing the Books • Journal Entries Module 2: Financial Statements • Income Statement Overview • Balance Sheets • Cash Flows • Interpretation of Financial Statements • Accounts Payable and Receivable • Profit Ratios • Bookkeeping Controls • Sales and Collection • Invoices • Cash Processing Module 3: Payables Processing, Inventory and Assets • Payables System • Expense Report Processing • Petty Cash System • Inventory Accounting • Inventory Cost Layering Overview • Fixed Assets and Depreciation • Fixed Asset Classifications • Debt Accounting Module 4: Payroll • Payroll Cycle • Employee Time Tracking • Gross Pay Calculations • Benefits and Deductions • Accounting for Payroll Transactions • Payroll Taxes • Workers’ Compensation Insurance • Income Tax Filings • Small Business Tax Reduction Strategies Module 5: Credit and Collections • Credit and Collection Management • Credit Procedures • Sales Orders • Credit Examination Procedures • Credit Controls • Collection Procedure • Collection Controls • Credit Policy Module 6: Credit Application • Adjustments to a Credit Application • Customer Credit Ratings • Third Party Credit Ratings • Ongoing Credit Monitoring • Credit Documentation • Financial Statements • Ratios • Liquidity Index • Credit Risk Reduction • Credit Insurance Module 7: Customer Billings and Collection Tactics • Billing Processing • Efficient and Effective Billing • Statement of Accounts • Payment Handling • Check Receipt • Tactics: Calls, Letters and Holds • Credit Repayments • Payment Deductions • Product Returns Management • Skip Tracing Module 8: Collections, Litigation and Laws • Management of a Collection Agency • Litigation and Bankruptcy Tactics • Chapter 11 Bankruptcy • Allowance for Doubtful Accounts • Credit and Collection Technology • Document Imaging • Product and Service Improvements • Credit and Collection Measurements • Credit and Collection Laws Module 9: Overview of Payables • Transaction Cycles • Invoice Processing • Processing Procedures • Types of Payments • Checks, Drafts, Transfers • Expense Reimbursement • Procurement Cards • Sales and Use Tax Overview • Tax Audits Module 10: Accounting for Payables • Finance Issues • Payment Timing • Applicable Accounts to Charge • Closing Payables • Expense Reports • Department Management • Payables Manager Responsibilities • Payables Controls • Payables Policies Module 11: Payables Record Keeping • Payables Fraud • Personal Purchases • Payables Technology • Automated W-9 Forms • Vendor Master File • Payables Filing System • Government Reporting • Unclaimed Property • Cost Recovery • Payables Management Module 12: Payroll Management • Payroll Cycle Duration • Electronic Payments • Definition of an Employee • W-2 Contractor • Employee Withholding Liability • Employee Time Tracking • Employee Compensation • Difference Between Salaries and Wages Module 13: Employee Benefits and Payroll Taxes • The Provider and Recipient of Benefits • Flexible Spending Accounts • Time Off • Payroll Deductions • Income Tax Withholding • Social Security Tax • Medicare Tax • Earned Income Credit • Common Paymaster Rule Module 14: Taxes and Accounting for Payroll • Tax Remittances • Tax Deposit Schedules • Accuracy of Deposits Rule • Unemployment Taxes • Unemployment Benefit Claims • Payments to Employees • Accounting Journal Entry • Accrued Wages, Bonuses and Commissions • Tax Deposits Module 15: Payroll Reports, Recordkeeping and Procedures • Payroll Register • Employment Application • Employer Identification Number • Forms: Timecard • Payroll Controls • Payroll Measurements • Payroll Entries to Headcount Ratio • Outsourcing Option QuickBooks Pro Module 1: Setting Up QuickBooks • Accounting Systems • How to Succeed with QuickBooks • Budgeting Wisely • QuickBooks Setup • Express Setup • Populating QuickBooks Lists • Organizing Lists • Printing Lists • Exporting List Items • Chart of Accounts Module 2: Invoices, Credit Memos, and Recording Payments • Preparing an Invoice • Fixing Invoice Mistakes • Preparing a Credit Memo • Printing Invoices & Credit Memos • Sending Invoices & Credit Memos via Email • Recording a Sales Receipt • Printing a Sales Receipt • Recording Customer Payments • Making Bank Deposits • Improving Cash Flow Module 3: Paying Bills and Inventory • Pay Now or Later? • Accounts Payable • Paying Your Bills • Tracking Vehicle Mileage • Paying Sales Tax • Setting up Inventory Items • Purchase Orders • Assembling a Product Module 4: Checks and Credit Cards • Writing Checks • Depositing Money in a Checking Account • Transferring Money between Accounts • Working with Multiple Currencies • Tracking Business Credit Cards • Reconciling Credit Card Statements • Printing a Check • Printing a Check Registrar Module 5: Payroll and Budgeting • Doing Taxes the Right Way • Paying Your Employees • Paying Payroll Liabilities • Preparing Quarterly Payroll Tax Returns • Building the Perfect Budget • Projecting Cash Flow • Electronic Banking Module 6: Balancing Accounts and Job Estimates • Balancing Bank Accounts • Giving QuickBooks Information from the Bank Statement • Creating and Printing a Report • Reports Made to Order • Processing Multiple Orders • Turning on Job Costing • Setting up a Job • Revising an Estimate • Tracking Job Costs Module 7: File Management and Fixed Assets • Backing Information Up • Working with Portable Files • Using an Audit Trail • Fixed-Assets Accounting • Tracking Vehicle Mileage • Tracking Depreciation • Owner’s Equity • Business Formula



    There are specific prerequisites for this course.


    Technical Requirements

    Internet Connection • Broadband or High-Speed (DSL, Cable, Wireless) Hardware Requirements • Processor - 2GHz Processor or Higher • Memory - 1 GB RAM Minimum Recommended Software Requirements • Operating Systems - Windows 7, 8 or 10; Mac OS x 10 or higher • Microsoft Office or a Word Processing application to save and open Microsoft Office formats (.doc, .docx, .xls, .xlsx, .ppt, .pptx) • Internet Browsers - Google Chrome is highly recommended • Cookies MUST be enabled • Pop-ups MUST be allowed (Pop-up Blocker disabled) • Adobe PDF Reader NOTE: Students will need to already have the QuickBooks Software, as this software is NOT included in the tuition cost.


    Upon successful completion of this program, students will be prepared to sit for the NCCB's Certified Administrative Assistant (CAA) Certification, the NACPB's Bookkeeper Certification, and Intuit's QuickBooks Certification. The CAA certification exam prepares individuals for a career as an Administrative Assistant/Secretary across a wide range of professional companies. Attaining national certification displays that individuals have studied and mastered the necessary skills to be a recognized professional in the field of Administrative Assistants. Certified Administrative Assistants performs organizational, administrative, and clerical duties in a multitude of settings. Nearly every industry employs Administrative Assistants to organize files, schedule appointments, serve as information and communication managers, and support other staff members, all necessary functions in a business or office that keep an organization running efficiently. The NACPB's Bookkeeper Certification is accredited by the National Bookkeepers Association (NBA). The Certification is recognized throughout the US and its properties. NBA's Bookkeeper Certification assures employers of your bookkeeping knowledge and skill. NBA's nationally recognized Bookkeeper Certification helps you: - Distinguish Yourself - Build Credibility - Validate Bookkeeping Knowledge - Demonstrate Bookkeeping Skill Each state may have additional licensing requirements, be sure to research your states requirements for employment by visiting your states occupation board.


    • 100% Online, Self-Paced • Open Enrollment • Admissions and Student Support • Multimedia Rich and Interactive Content • Industry Certification Exam, when applicable • Hands-on Opportunity Upon Completion

    Career Services

    Students that successfully complete our career training are given a full years access to our modern day career services. With our career services, students are provided a multitude of career development tools to help launch their career quickly and successfully. These tools include:

    • Certification Exam Voucher and Registration Assistance (If Applicable)
    • Resume Building Assistance
    • Externship or Shadowing Placement
    • Career Coaching
    • Employer Skills Matching
    • And More!

    We are dedicated to serving our students on their unique career development journey. Whether you are transitioning to a new career, entering the workforce for the first time, or an experienced professional looking to climb the corporate ladder, our career services team can provide you with professional development tools applicable for any stage of your career.

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